This manual particularly refers to the easymeeting™ module dedicated to managing virtual meetings and conferences. The module allows you to manage meetings, workshops and interactive distance learning conferences via multimedia computers of the last generation. The maximum number of participants for every session is ranging from 2 to 1000 for every virtual conference created. There are a number of unlimited contemporary conferences, but the number is defined by the license in use. The number of speakers can be decided and configured before with the minimum of one and the maximum of 20 contemporaries. Depending on the number of speakers pre-configured for the current session, the application appears on the equal number of windows in high quality through which each speaker can speak freely with the other speakers. The conversation will be in “Full-duplex” (i.e. simultaneous dialogue) between the speakers and everyone in the hall will be able to listen to the debate, to see the speakers and to receive and view the entire document exchanged. Every user in the easymeeting™ room will have a turn to intervene and speak. easymeeting™ allows you to support the meeting with any type of document (PowerPoint presentations, images, videos, graphics, spreadsheets..ect) to share the data with their colleagues and collaborators in complete interactive mode.
You can imagine easymeeting™ as a new virtual building, structured in different conferences, each with its own characteristics. One bond for entitlement and a modern use: having a license of 20 users, in a company with 60 employees now X with a maximum of 20 involved in a “conference”, or one marketing meeting takes place in a virtual room, instead of 4 different themed conferences in separate rooms (room A with 5 people, room B with 7 people, room C with 3 people, room D with 4 people). With all 60 employees having the possibility to use easymeeting™, with no limit, there can be a complete rotation and continue to room A with a technical conference of about 6 people, or room B with a training conference of 11 employees, while room C is occupied by the CEO and two of his colleagues and so forth.
To manage the system of simultaneous conferences, easymeeting™ uses easymeeting™ scheduler, a web system that manages the booking of several conferences at one time. You will see the functions of the scheduler in the paragraph devoted to it, at the moment we want to clarify how the system can automatically send emails to all participants, highlighting the modifications or changes made to any meeting.
The easymeeting™ server and the software system manages resources, the access and configuration of the use of templates (or models) of the meetings, according to the various types of businesses and license limitations.