Calendar
In this section you can create a new conference and see the existing ones.
Select a day for the conference
On this page there’s a calendar that allows you to select a particular day.
Calendar – select a day for the conference
Conference for the day
Here you can see all the day’s conferences that you’ve scheduled, or the ones you are invited to participate.
Now you can delete a conference, create a new one or edit an existing:
Ø To create a new meeting, simply click on the button New; click the Back button to return to the previous section (Select a day for the conference).
Ø To delete a meeting simply select what you want and press the Delete button (visible only after the selection of a conference). With the elimination of a conference skips directly to the final page where, if users have set their email address in Manage User à User, is sent to each email notice of cancellation of the meeting.
Ø To edit an existing meeting it is necessary to select it and press the Next button (visible only after the selection of a conference) to change the characteristics of the conference the steps are the same as creating a new conference. On the final page, if for example a new participant has been added to the conference, participants will receive an update mail and a new mail will be sent to invite the user added later.
Calendar – view of conference scheduler
New conference
On this page you can set the basic parameters of the new conference.
In particular, the following fields:
• Name: indicates the name of the conference.
• Title: is the title of the conference.
• Start time: sets the parameters at the start of the conference.
• Duration (Min): defines the duration in minutes of the meeting.
• Profile: allows you to select the general profile that you want to use for the new conference via the Modify button.
To switch to the configuration of participants in a new meeting, simply click the Next button; click the Back button to return to the previous section (select a day for the conference) by cancelling the creation of the new conference.
The Cancel button allows you to return to the section Select a day for the conference.
Select participants for the conference
In this section you can add or remove users or groups participating in the conference. The operation is available on the Participants tab in the Manage conference section.
In the left column are the users and groups available while the right lists the current participants in the meeting. In each section, relating to users or groups, there is the possibility of conducting a search that operates on both lists by entering all or part of the name in the field.
To change any configuration of the gateway participants (section only visible if it’s provided by your license) of a new meeting simply click the Next button; click the Back button to return to the previous section (New Conference).
The Cancel button allows you to return to the section Select a day for the conference.
Calendar – Select participants for the conference
Select participants for the conference - Gateway
In this section, if the license allows, you can add or remove the gateway to the conference participants. The operation is similar to what is seen in the Gateway section of the Manage Conference.
To save the new conference, simply click the Finish button; click the Back button to return to the previous section (Select the user and / or group).
The Cancel button allows you to return to the section Select a day for the conference.
Calendar – Insert Gateway into conference
Booked conference
This page notifies you of a successful creation of a conference and the reservation for the selected day.
If conference participants have entered their email address in the Email section Manage User à User, will also present a message that communicates that the email invitation to the meeting has been sent.
Calendar – conference and confirmation email